Go from stressed to best
in show this fair season
Our campground management system is built around how fairs truly operate, so you get time back to stop and smell the fried Oreos.
Our campground management system is built around how fairs truly operate, so you get time back to stop and smell the fried Oreos.
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You solve countless problems each day. But even when you work overtime during fair season, there’s just too much for any one person to manage.
Does your fair's campground face these challenges?
Limited visibility into who’s checked in
Lost or uncollected payments
Paper lists and spreadsheets that slow you down
Campsites that sit empty in the off-season
Expensive software that charges you year-round
If you said yes, it’s not about working harder. It’s about letting the right system get to work for you.
Our technology makes it wildly simple to meet compliance requirements,
collect the data your fair board wants to see, and find opportunities to increase
revenue — all without adding headaches to your workday.
The best part? There is no recurring monthly fee to use our system.
“Since switching to their system, our campground revenue has increased by around 25%. Demand has been so strong that we’re in the process of adding more campsites, something we couldn’t have managed without their help.
On the backend, the system also allows us to collect fantastic data that we can use internally or share with our team, which has been a big help for planning and decision-making.”
At Set Your Sites, we love people as much as we love getting outside. We don’t just give you the tools and walk away; we work side by side with you to help make campground management a whole lot better.
We think of ourselves as part of your team and are here for you — year after year. During our first rodeo (AKA our first year working together), we’ll have one of our festival-loving teammates on site during your fair to help make everything run smoothly.
Yes! Our software makes it easy to offer both walk-up and reservation sites without worrying about double bookings.
Because availability is automatically updated, anyone can walk into the campground, scan the QR code posted at the site, see how many days it's available, and book right there on the fly.
Absolutely! They don’t even have to remember a password with our magic link login. And it won’t cost extra because you pay by camper usage, not by user seat in our system. Volunteers who have used our system reported feeling peace of mind knowing exactly who was at each site and how to get a hold of them if needed. The “Today” tab in our platform shows who is coming and going — taking the guesswork out of arrivals and departures.
Our check-in system is fully self-managed. Before the fair, we install a QR code sign at each campsite so when the camper arrives at their designated spot, they scan the code and check in. On-site staff are then alerted via Set Your Sites about the arrival. Our digital process means no more bottlenecks or traffic jams while waiting for a staff member to check in.
Our intuitive reservation system also eliminates the need for ticketing, making management simpler even during the busiest fair days. Campers know which site and amenities they will have ahead of time, and you know who is in each site and have real phone numbers and email addresses to contact campers directly if needed.
Each month, we send your payment history with guest information and a check or ACH payment for all transactions processed through our system. We even break out taxable and non-taxable items, making accounting accurate and simplified. Every dollar is captured and reported without extra work for your staff.
Schedule a demo so we can talk about your unique needs.
In our software, you are able to set different rates, availability, and visibility to accommodate everyone. Set Your Sites makes it easy to open up a public area of sites for fairgoers to reserve and a separate private section for campground vendors, entertainment, and staff to make reservations. Then you can open unfilled vendor sites to the public closer to your event, so you can sell as many sites as possible and manage everyone’s needs in one place.
Our technology is simple and easy to use, but we know it’s still a transition for some visitors. To make the change simple, we send emails before the fair with detailed how-to information. We also answer incoming support calls and emails to make sure everyone has the support they need before and during the fair.
We have successfully hosted fairgoers of all ages up to 90 years old!
Use our checklist to check your fair readiness. These questions can help you spot gaps in your current process and see if a digital campground management solution like Set Your Sites can help you save time, reduce stress, and boost revenue.
